I made this table in Word, captured it, and uploaded it to my website! You can do it too with a free utility!

By Mitch Cohen - Webmaster
     One of the frustrating things about the Internet is that documents you create on your computer donít always look the same on someone elseís computer. You can create a beautiful document with great looking fonts and colors only to have it show up differently for one of your website visitors. This often happens when you use a font that you have installed on your computer that is not installed on the other personís computer. You might have a professional looking font installed on your computer, but it is very unlikely that the majority of the computers in the world will have the same special font available. What happens when someone doesn't have the font you used? The web browser substitutes something else in its place. Most likely, your page won't look anything like you expected.
     This is exactly why we include a generic set of fonts on our control panel web builder. The fonts we include are the ones that people agree are installed on the majority of computers in the world.
     So what can you do if you want to create something like my Academy Award Results table shown above? I created this table in Microsoft Word using the fonts installed on my computer. I had a fancy script font that I liked for the headline area along with other unique fonts that I used for the text in the table. I formatted the table using Microsoft Word's normal table editing tools.
     Once I finished the table in Word, I used a free screen capture utility, called ScreenRIP32 to draw a box around the part of the screen I wanted to put on my website. After drawing the box, I saved the table as a picture (GIF file) that I uploaded as an Article Graphic on my SiteRightNow control panel.
     (Note: You may ask why not just choose Word's Save As Web Page command instead. Unfortunately, this isn't a great solution to insure your page will look the same on all computers. The Save As Web Page command tries to convert everything on your page to HTML code, and some features may be lost. You still have problems related to fonts and browser compatibility, also.

The Solution: Save Your Table as a Graphic!

Graphics are great, because everyone on the Internet sees them pretty much the same way. If you save a table as a graphic file, like the one I show above, people will see it the way you intended. The graphic file simply gets loaded into your browser. Since the text is embedded in the picture, the computer doesn't have to worry about translating the fonts and converting your table to HTML code.

Almost all web design programs, such as Microsoft's FrontPage, have you create a table with their table builder. The table is then converted to HTML code. Again, this method will give you mixed results with pages that appear differently depending on what fonts and browser the visitor is using.

Using the graphic method, you can be much more confident that your table will appear as it did on your monitor.

Well, what do I do if I want to edit the table later?
Since you saved your table as a graphic, there isnít a way to edit the text directly. However, all you have to do is save your original file in whatever program you used to create it before you captured it. Just open up the original file, edit the text, capture the screen, and upload the new picture to your website.

For those who are familiar with book publishing, the author usually writes the text of the book, and the illustrator will add pictures, charts, tables, and other graphics later. This is pretty much the same method that we follow when building a page on your SiteRightNow control panel.

Download the Free Utility ScreenRip32

For Windows users, you can click the link below to download a free copy of the utility ScreenRip32. (For Mac users, we are currently searching for a similar utility. Once we find a good one, we will upload it for you).

Here are instructions for installing and using ScreenRip32:
  • Click HERE to begin the download. Depending on your browser, you will have a choice to OPEN or save the file. On many browsers, the installation program will begin immediately after the download is completed. If this doesn't happen, find the file you saved (sr32setup.exe) and double click it.

  • The installer will begin. The installer will copy ScreenRip32 on your computer. Simply follow the instructions on the screen.

  • You can choose to run ScreenRip32 when the installation is completed or you can run it later by double clicking the ICON you will find on your computer's Desktop. There will also be an icon under your computer's START MENU under Programs/ScreenRip32.

  • Open up WORD, Excel, or other program you wish to use to create your table. Once you have your table created, start the ScreenRip32 program by clicking the icon on your desktop or under the Start menu / Programs / ScreenRip32.

  • Select CAPTURE RECTANGLE under the Capture Image menu (or just click the two rectangle icon)

  • Drag your mouse (hold down the left button, while moving your mouse) over the table you created. Usually it's easiest to start your rectangle at the top left part of the screen you want to capture and drag down diagonally to the bottom right of the area. When you let go of the mouse button, you will see the image you captured on the ScreenRip32 screen.

  • On the ScreenRip32 screen, choose SAVE AS under the File Menu. Choose GIF or JPEG as the file format. I recommend using GIF for tables. JPEG works better for photographs.

Now that you have the file saved, logon to your SiteRightNow control panel and upload the file you saved as a Graphic on your Work On Content form. To automatically center the table, choose "Under the headline" or "Above the headline" as the LOCATION selection.

Excel is a great tool for creating tables. Before opening ScreenRip32 to capture your table, select WEB PAGE PREVIEW under the File Menu (in version 2000 and higher). This will remove unwanted elements on the screen that you may not want to capture.

If you want to turn off the red and green underlines that Word uses for showing spelling mistakes and grammar suggestions, choose OPTIONS under TOOLS, click the SPELLING AND GRAMMAR tab, and uncheck CHECK SPELLING AS YOU TYPE and CHECK GRAMMAR AS YOU TYPE. Note that you should correct the spelling or grammar if the underlines are indicating a problem. However, Word often interprets proper names and numbers as spelling or grammar mistakes, even if the words are really OK.

ScreenRip32 was written by J. Elaraj
It is distributed as freeware by Progency Software at progency.com

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